For B2B Teams Managing 150+ Leads Per Month
Every LeadCaptured. Qualified.Routed. On Time.
Custom-built automation that connects your intake channels, applies your qualification logic, and executes follow-up actions—so leads move through your pipeline without human intervention.
Engineered for your workflow. Not configured from a template.
Free system audit · Live in 10 days · Fixed monthly pricing
Your Lead Engine
System Output
UPTIME_SLA
System Availability
AVG_PROCESS_TIME
Lead Processing Duration
LEADS_PROCESSED
Integrity Violations (24/7)
Closed-Loop Process
The Predictable Lead Engine
Three connected stages that transform how leads move through your organization. Data enters, decisions happen instantly, and actions execute automatically.
Acquire
Multi-Channel Capture System
Leads get lost between systems. Sales reps check five different inboxes. High-value inquiries sit unnoticed for hours or days.
Every channel flows into one intake point. Forms, email, chat, API webhooks—all normalized and logged within seconds of arrival.
Before: 23% of web leads never entered CRM
After: 100% captured, tagged, and timestamped automatically
Qualify
Automated Decision Engine
Every rep applies criteria differently. Enterprise deals wait while reps chase unqualified prospects. No consistent prioritization.
Rules execute identically every time. Score by company size, industry, intent signals. Routing decisions made in under 30 seconds.
Before: High-value leads mixed with tire-kickers, no urgency ranking
After: A-tier prospects routed to senior reps within 90 seconds
Convert
Instant Action Execution
Follow-ups forgotten. Tasks logged but never completed. CRM records incomplete. No one remembers to send the proposal.
Actions trigger automatically. CRM updates, email sequences start, calendar invites sent, Slack notifications fired—all without human intervention.
Before: 40% of qualified leads never received first contact
After: Every lead gets appropriate action within 5 minutes
This is operational transformation. Manual inconsistency becomes systematic reliability. When the process runs identically every time, your team focuses on conversations that close deals instead of data entry that wastes time.
System Architecture
Three layers working together to eliminate manual work.
Data Sources
Intelligence Layer
Execution Layer
Why listen everywhere?
Revenue opportunities don't arrive in one place. A lead fills a form. A prospect replies to an email. A customer asks a question in chat.
Without unified capture: You lose leads between systems. Responses are delayed. High-intent signals are missed.
→ Every channel flows into one system. No lead is lost.
Why add intelligence?
Raw data is noise. An email address means nothing without company size, industry, and intent. A form submission needs scoring before routing.
Without intelligence: Every lead looks the same. Sales wastes time on bad fits. High-value prospects wait too long.
→ Context transforms data into decisions. The right lead reaches the right person.
Why automate action?
Knowing what to do is worthless if someone has to remember to do it. Manual execution introduces delay, inconsistency, and human error.
Without automation: Tasks are forgotten. Follow-ups are late. CRM records are incomplete.
→ Instant execution eliminates delay. Every action happens the same way, every time.
System Infrastructure
The automation runs across four infrastructure layers. Each controls specific operations, removes specific failure points, and guarantees specific outcomes.
Data Collection Layer
Inbound data streams from forms, APIs, webhooks, email, and third-party systems.
Manual data entry, duplicate records, inconsistent field formats, lost leads.
Every data point captured, normalized, and logged within 60 seconds of arrival.
Business Logic Layer
Qualification rules, scoring algorithms, routing logic, escalation triggers, and conditional workflows.
Human decision delays, inconsistent criteria application, missed follow-ups, unbalanced workloads.
Rules execute identically every time. No lead evaluated differently based on who handles it.
Action Execution Layer
CRM updates, email sends, calendar invites, Slack notifications, task creation, record enrichment.
Manual task execution, forgotten steps, inconsistent messaging, system-switching overhead.
Actions execute in sequence, verify completion, retry on failure, log results.
Monitoring & Recovery Layer
System health checks, error logging, performance metrics, anomaly detection, recovery procedures.
Silent failures, undetected errors, data loss from crashes, unknown system degradation.
Issues detected within 5 minutes. Failed operations retry automatically or alert immediately.
These layers run continuously. When one fails, the others compensate until recovery completes. The system logs every operation, making debugging deterministic rather than speculative.
System Integrations
Works With Your Existing Stack
Your existing tools already fit into the system. We design the logic that connects them—no platform switching, no data silos, no manual handoffs.
HubSpot
Salesforce
GoHighLevel
Calendly
Cal.com
Slack
Gmail
Airtable
Google Sheets
Stripe
10 integrations · Real-time sync
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Real-Time Data Flow
Actions trigger instantly across your stack. No delays, no batch processing.
Secure Connections
OAuth 2.0, API key encryption, and credential isolation on every integration.
Automatic Retry Logic
Failed operations retry intelligently. No data loss, no manual intervention.
Built on open APIs and webhooks. If your system has an API, the automation can connect to it. What matters isn't the logo—it's what the system does with the data.
Featured Projects
Real results from real automation systems
40hrs Saved / Month
Marketing Agency
TechFlow Solutions
Automated content distribution across 5 platforms, lead capture to CRM sync, and client reporting. Saved 40 hours per month of manual work.
Case study coming soon
3x Reply Rate
Sales
Growth Partners Inc
Built omnichannel outreach system with personalized sequences across email, LinkedIn, and SMS. Tripled reply rates while reducing time spent by 60%.
Case study coming soon
5x Lead Volume
Real Estate
Urban Properties
Integrated 8 lead sources into one unified pipeline with instant routing and nurture sequences. 5x increase in qualified leads.
Case study coming soonSteady-State Operations
This Is What Predictable Operations Feel Like
Once the system is running, operations become calm, consistent, and reliable.
24/7 support
"Professional, reliable, and results-driven. The team delivered exactly what they promised."
David Park
CEO · NextGen SaaS
3x reply rate
"The omnichannel outreach system increased our reply rates by 3x. The automation is seamless."
Michael Chen
Sales Director · Growth Partners Inc
3 days onboarding
"Our hiring process went from 8 weeks to 3 days. The AI scoring and onboarding is incredible."
Emily Rodriguez
HR Manager · Talent Bridge
20x more replies
"WebAI transformed our content strategy. We went from 12 posts a month to 40+, with zero additional workload."
Sarah Johnson
Dir of Marketing · TechFlow Solutions
You've Seen The System
Now You Can Enter It
We'll map your current workflow, identify where operations break down, and design a system that fits. No pressure. No pitch. Just a conversation about what's possible.
Free system design session · Available when you're ready